Moving to a new office space is just as involved a process as moving to a new home. An office relocation is a lot of work, regardless of the size of your business.
Start preparing early
There's no such thing as "winging it" when it comes to moving to a new office space. In addition to planning how you'll get everything prepared for moving day, you'll also want to have a plan in place for where things will go when you arrive at your new office space. And don't forget to prepare ahead for your moving spending plan-- it's crucial to understand how much you have to invest.
Select a relocation supervisor
Even if you're going to be dividing up the work, it's still essential to have actually a designated relocation manager who can follow and help with up on each step to ensure that things are progressing. Usually the very best person for this is an administrative assistant, but you might likewise pick to select somebody who has previous experience with industrial relocations.
Study to find the very best moving company
We always advise looking into and getting quotes from at least 3 professional moving companies before booking your move, however due to the fact that a workplace relocation can get really costly, extremely quickly, you're much better off looking at a couple more than that. Ask around for suggestions of moving business that have experience with workplace relocations, because you'll want to make sure you just work with a business with a proven track record of success in this area.
Any moving business you work with for your industrial relocation should be licensed and guaranteed. Have a look at our moving company directory for a vetted list of reliable movers.
Assign everybody the job of packing up their own desk
While you may be having a moving business can be found in to look after the big stuff, it will still be a significant aid to have everybody responsible for their own desk space. Offer your personnel a heads up on when they'll need to have their desks loaded up by, and attempt to encourage them to do a little bit at a time so nobody is attempting to get all loaded up at the last minute. You might need to just offer your group a couple hours of time off on the day prior to the move to get their desks in order.
One of the most significant complications intrinsic in moving to a brand-new office area is detaching and reconnecting all of your tech. As soon as you know the date of your relocation, have your I.T. department draft a plan for transferring all of your workplace's technical equipment. If there are pieces of equipment that you'll be getting rid of, set up a strategy for recycling or donating them.
Get a handle on structure rules
Unless your business dig this owns the structure you are moving out of or in to, you will require to get a full breakdown of all building guidelines around moving. It may be that you are just allowed to move throughout non-business hours or that you should put in a special demand to utilize the service elevator. Get these rules from building management as early as you can, given that it will dictate the logistics of moving day.
Put address change orders in location
It's better to start upgrading documents with your brand-new address previously rather than later on, so place your orders for new service cards, letterhead, envelopes, return labels, etc. right when you understand your new address. Make sure to upgrade your clients also, particularly if they regularly deliver stuff to you. It's better to have all of your updated files on hand prior to your move than to run the risk of going days or weeks without them in your new area.
Be persistent about identifying your boxes
Identifying your boxes is essential in all relocations, but specifically when you're moving to a new workplace. To keep operations running during and after the relocation, you'll want to thoroughly label every single box so you're not looking for things like more printer paper or toner just when you truly require them.
Ensure whatever will fit
Instead of losing time, energy, and money on transferring products that aren't going to work in your new workplace space, get the dimensions of your biggest items and compare them to the measurements of your next area. Hopefully you have actually picked a new workplace that allows for the accommodation of your existing furnishings and tech, but if you have not, you'll want to know that prior to move in-- not after.
Attempt to move some non-essentials on your own
Simplify moving day by transferring the little stuff as you can, offered there's an overlap of timing with your brand-new lease. You can make the entire moving procedure simpler by taking control of items like plants and bulk workplace supplies by yourself, especially if you can get them set up in their brand-new locations prior to you formally move in.
Commemorate your brand-new digs
An office moving is stressful on everybody, including your employees. As a "thank you" for everyone's cooperation in making it take place and as a way to commemorate your new area, spending plan in a small celebration for after the relocation. You do not have to be totally established yet, and it doesn't need to be anything significant-- even a mid-day celebration luncheon at some point in the first week after moving will show your personnel how much you appreciate their aid and welcome in exciting things at the new workplace.
Moving to a new workplace is a lot of work, but opportunities are you're doing it for a great factor. Plan ahead as much as you can so that to-dos don't slip through the fractures, and appoint your move supervisor very early on while doing so. Understanding that someone guides all the moving parts will assist alleviate stress and keep things working on track.